Journal of Digitovation and Information System (JDIIS) collects personal information only for legitimate scholarly, editorial, and administrative purposes. Data provided through the journal platform is used for manuscript processing, editorial communication, peer review coordination, publication management, indexing requirements, DOI registration, and archiving responsibilities. Information is not used for unrelated activities, not sold, and not commercially transferred.

Personal Data Collected

Depending on interaction with the journal, the following personal information may be collected and processed:

• Name and surname
• Email address
• Salutation title where voluntarily provided
• Institutional affiliation and address
• Country of residence
• Academic title or professional designation where provided
• Research interests and expertise
• ORCID iD
• System-generated platform usage information

The journal does not collect unnecessary personal information beyond legitimate editorial needs.

Legal Basis and Processing Principles

Personal data is processed in accordance with recognised international scholarly publishing standards and widely accepted data protection frameworks, including principles aligned with the EU General Data Protection Regulation (GDPR). Processing is based on legitimate journal functions, compliance with scholarly publishing obligations, and user consent where applicable.

Use and Disclosure of Personal Data
Personal information is used strictly for editorial and academic publishing processes. Data may be shared only with services essential for publication activities, such as indexing bodies, DOI registration organisations, archiving repositories, and technical platform providers. Information may be disclosed to legal authorities only where required by applicable law. Data is not transmitted to unrelated third parties.

Data Retention
Personal data is retained only for the period required to support editorial responsibilities, scholarly record preservation, and relevant legal obligations. Retention safeguards academic continuity and publication integrity.

Rights of Users
Individuals have the right to request access to stored personal data, correction of inaccurate information, deletion within lawful and archival limits, limited processing where reasonable, withdrawal of consent where applicable, and information regarding any data transmission to third parties. Requests should be submitted through the journal’s official contact channel. Certain requests may be subject to archival and legal preservation requirements.
Visitors may access the journal website without providing personal information. Submission of data is voluntary and applies only when engaging with editorial processes, account registration, authorship, reviewing duties, or communication with the journal.

Cookies and Technical Information
The website may use cookies for system performance, analytical statistics, platform security, and service improvement. Cookies do not directly identify individual users. They may be disabled through browser settings; however, certain platform functions may operate with reduced capability.
Hosting systems may automatically record technical access information such as browser type, operating system, referring page, host information, and access time. These records assist technical security and platform stability and are not linked to personal identity.

Data Security
Appropriate organisational and technical measures are applied to protect personal information against unauthorised access, alteration, disclosure, or loss. Access is restricted to authorised editorial and administrative personnel involved in journal operations.

Contact Information
For privacy related queries, requests to exercise data rights, corrections, or deletion requests, users may contact the journal through the official editorial email or contact page. Certain requests may be subject to academic record preservation obligations or legal retention requirements.